Zone Information
Zone Europe
of
The Royal Canadian Legion
Instruction Booklet for use by
Zone and Branches
Introduction
This booklet of information is intended to supplement all other Legion manuals and Publications. Where there is a conflict in the information found in this booklet and the information supplied by Dominion Command, that supplied by Dominion Command shall take precedence. The By-laws of Dominion Command shall take precedence over this booklet. Amendments made to Dominion Command By-laws by conventions will outdate sections of this manual and owners are advised to delete or amend such sections as necessary. Where the context requires Masculine words include the Feminine and Singular words include the Plural.
PART I
THE BRANCH
The primary unit of the Legion is the Branch and each Branch exercises autonomy with regard to its affairs. The Branch has power to make By-laws and regulations to govern its activities so long as they are consistent with the Act to Incorporate and the General By-laws of The Royal Canadian Legion. Before taking effect, European Branch Bylaws or amendments shall have prior approval, through Zone, of Dominion Command.
The channel of communication shall be from the Branch President or Secretary to Zone.
BRANCH PRESIDENT
The President is the chief Executive Officer of the Branch. The President is by virtue of his office, is the presiding officer at all its meetings. The President typifies to the community the Branch itself, that he is its representative as well as its leader. He personifies and represents the Branch, declaring its will. While he exercises leadership, he also accepts direction from the Branch Executive Committee. He must become familiar with legion by-laws and regulations and direct his executive committee to do the same.
The President sets an example of fairness, courtesy and obedience to the rules enforces order and strict observance of the By-laws. He calls the meeting to order promptly at the specified time, provided a quorum is present, announces the business, states and puts all questions brought before the meeting. He informs the members on points of order, preserves order and controls debate. When presiding he takes no part in the debate. If, for any reason, he wishes to take part in the discussion, he shall vacate the Chair temporarily to the next ranking officer present, and does not resume the Chair until the question at issue has been disposed of. He guides the debate but does not dominate it. He exercises his authority to terminate aimless discussion, and his rulings are given with accuracy, firmness, confidence, and discretion.
The President is, by virtue of his office, an ex officio member of all Committees. The President is by the General By-laws of this Zone a member of Zone Council and is, therefore, obligated to attend all its meetings. If the President is unable to attend he should appoint a member of the Branch Executive Committee to attend on his behalf.
BRANCH IMMEDIATE PAST PRESIDENT
The President becomes the Immediate Past President when his successor assumes office. A president who resigns shall not be permitted to continue on the Executive Committee as Immediate Past President, such position shall be filled in accordance with the General By-laws.
The Immediate Past President is by virtue of his office a member of the Branch Executive Committee and enjoys the same rights and powers as the other elected members of that Committee. This automatic appointment provides for the continuity of administration. His knowledge and experience is thus not lost to the Branch. The Immediate Past President may be appointed to chair one or more Committees.
Any immediate past president who is absent from three (3) consecutive meetings of either the executive or the branch, or a combination of both, without due cause shall cease to hold office. General By-laws Section 614 (b)
BRANCH VICE-PRESIDENTS
There may be one or more Vice Presidents, and their importance should not be underestimated. The Vice Presidents are usually appointed to chair one or more important committees.
In the absence of the President all rights and powers vested in him are for the time being transferred to the Vice President, or if there is more than one, then according to seniority of office. Such Vice President then sits as presiding officer or otherwise represents the Branch.
BRANCH SECRETARY
The office of Secretary is a very important one. In fact, he is the "key person" in any organization. The Secretary is the "doer" and carries out the directives of the Branch and Executive Committee.
The Secretary is responsible for keeping a complete and accurate record of business transacted at all general, special and executive meetings.
The essentials of the record are:
a) The kind of meeting (regular, special, executive).
b) The time, place and date of meeting.
c) Name of presiding officer and those of the other officers and executive members present.
d) Disposition of the minutes of the previous meeting and correspondence received since the last meeting.
e) The names of the movers and seconders of motions, the motion written out fully, and a notation indicating whether the motion was carried or not carried, together with a short resume of the discussion that took place.
f) Time of adjournment.
While the Minutes are a record of things done, or to be done, and not a record of what has been said, it is advisable to give a short outline of the discussion out of which the motion arose. This will refresh the memory of members when the minutes are read at the next meeting.
When the minutes of the previous meeting have been adopted, they should be signed by the President, Secretary, and dated.
The Secretary receives and replies to all official correspondence promptly after consultation with the proper authority.
The Secretary carries out his duties in accordance with the wishes of the Branch and Executive Committee.
Before a meeting, it is the responsibility of the Secretary to see that all members are advised in ample time as to the nature of the meeting, the date, time and place clearly stated.
The Secretary and President prepare an agenda for the use of the President or Chairman.
The Secretary shall have on hand at the meeting the Minute Book, correspondence, By-laws, and other records pertinent to the business of the meeting. At the request of the Chair the Secretary shall read the minutes of the previous meeting, and the correspondence, and shall reply to points of information.
The Secretary shall complete all forms, reports, questionnaires and advise the Executive Committee of all circulars and directives received from all Legion levels. If the Branch has a Service Officer such forms, etc. shall go to such Service officer if related to the Service work of the Branch.
The Secretary shall advise Zone of the names of the Branch President, Secretary, Treasurer, Service officer and Membership Chairman immediately following their election or appointment.
BRANCH TREASURER
The responsibility of the Treasurer is to keep a true and accurate account of all monies received and paid out by the Branch.
The Treasurer shall deposit funds of the Branch in a Chartered Bank, Trust Company or Credit Union designated by the Branch.
The Treasurer shall keep the books of account current and be ready to produce them when called for by the Branch or the Branch auditors.
Cheques shall be requisitioned and bear the signatures of two of the persons authorized to sign on behalf of the Branch by the Executive Committee.
The Treasurer shall make a financial report at such intervals as considered necessary by the Branch.
BRANCH EXECUTIVE COMMITTEE
The Executive Committee is the governing body of the Branch, between General Meetings. All recommendations made must be approved at the next General Meeting.
The Executive Committee is composed of the President, Immediate Past President, the Vice President(s) and the elected members necessary for the successful operation of the Branch.
The Executive Committee shall be responsible for the execution of policies authorized by the general membership, providing such policies are consistent with the General Bylaws, rules and principles of The Royal Canadian Legion. All new business requiring the approval of a General Meeting should be considered by the Executive Committee prior to the presentation to the members for approval.
Any member who is a full time or regular part time employee of The Royal Canadian Legion shall not be eligible to hold any elected Executive Office.
Two methods of electing members to the Executive Committee are commonly used in Legion Branches.
The first, which is the more common method, is for the Branch to decide upon the size of the Executive Committee and to incorporate this into its Branch By-laws. The Executive Committee members are then elected at the Annual General Meeting.
The second method is to elect one member from the floor to chair each Standing Committee. The number of Standing Committees in this case determines the number of Executive Committee members.
If the first method is used, the Executive Committee as a group appoints the various elected members to chair the Branch Committees taking into consideration the suitability of each member. It is not a hard and fast rule that Committee Chairmen shall be appointed from the membership of the Executive Committee, but it is advisable that the executive members be given jobs to do, the Executive is then more closely acquainted with the work being done by the various committees.
After determining the chairmanships of the various committees it is the duty of each chairman to appoint members to their committees and carry out the work assigned to them. Each Committee Chairman should report on his Committee's activities at the Executive and General Meetings of the Branch.
BRANCH SERVICE OFFICER
The Branch Service Officer is usually appointed from the membership. He will be a member to the Poppy Committee.
All cases of distressed veterans, widows and dependents shall be directed to him. Matters regarding entitlement to pensions, War Veterans Allowances, treatment, hospitalization, etc., are also referred to him. The Service Officer should acquaint himself with all legislation affecting ex-service personnel and their dependents so that he can ably assist them and their dependents.
BRANCH CHAPLAIN
One or more Chaplains may be elected or appointed. The Chaplain is vested with the spiritual leadership of the branch. The Chaplain should enjoy the confidence of the President and other duties compatible with his office as the President may request. The Chaplain is a member of the Executive Committee as he is elected or appointed, unless branch by-laws state otherwise.
BRANCH SERGEANT-AT-ARMS
Dependent upon provisions of the Branch By-laws, the Sergeant-at-Arms may be appointed or elected. When on duty his position is at the entrance door of the hall or meeting room. He assists the President in maintaining order during the meeting. He ensures that only those who are entitled may attend, and to perform other duties assigned to him by the President.
The Sgt-at-Arms ensures that the Colour Party carries the appropriate colours and is available for ceremonies and events as required.
BRANCH BY-LAWS
Every Branch has the authority to enact By-laws to regulate its affairs. However, before taking effect they shall be approved, through Zone, by Dominion Command.
All Branch By-laws shall be consistent with the provisions of the Act of Incorporation and General By-laws of The Royal Canadian Legion.
In the event there is any conflict in the provisions between Branch and Superior Command By-laws, the provisions contained in the By-laws of the Superior Command shall apply.
If a Branch does not have By-laws the By-laws shown in Appendix "A" the By-laws of Zone Europe shall be the By-laws of the Branch and Branches are required to regulate their affairs in accordance with the provisions of the said Appendix "A".
PART II
BRANCH ELECTIONS
Election of Branch Officers and Executive Committee shall be held at a General Meeting of the Branch. All members shall be made aware of the date of this meeting.
Procedure:
1. At a General Meeting prior to the elections the President announces the election date and appoints an Election Committee Chairman. The Election Committee Chairman can be any member that is not wishing to run for a position on the executive of the Branch.
2. To avoid debate on election day it is a good idea at this meeting to go over the election procedure and post them on your Branch Bulletin Board;
a. Qualification to Vote and Hold Office; Ordinary, Life, Associate and Affiliate Voting Members in good standing shall have the right to vote or hold office at any level in the Legion. [I believe some Branch By-Laws has a stipulation on the president in that he must be a Canadian Citizen or must have served one year on the Executive so if that is the case make reference to the By-Law]
b. Member in Good Standing; a member who has been initiated and who is not under suspension or is not in arrears in payment of dues.
c. Employees; no member who is a full-time, regular or part-time or casual employee of any branch or who receive directly or indirectly any salary or wages for on account of any services rendered to the branch shall be eligible to hold any executive position in the branch.
d. Nominations; no person shall be nominated for any office in the Legion unless present or in the rare occasion when a candidate is unable to attend the meeting can be nominated for branch office in writing and must be signed by any member in good standing, and the member nominated indicating willingness to stand. Nomination papers must clearly indicate the position for which the member is nominated.
e. Proxy Votes; members who are unable to get to the general meeting should be given the opportunity to cast their ballots in person at an advanced poll. Proxy voting is not permitted at branch elections".
Election Committee Chairman
1. The Election Committee Chairman has an important task to perform planning and preparation is the key to a successful election. Well in advance of the election day the chairman shall;
a. From the membership of those not wishing to run for office select at least two scrutinizers to assist and count votes.
b. The committee shall ensure that all members are made aware of the dates and times for voting.
c. Prepare and election board and post it in the Legion. This board should include the executive positions being elected [President, 1st Vice President, 2nd Vice President, Treasurer, Secretary etc.] The names of the candidates nominated for each position clearly indicated by the position for which he is running.
d. The deadline for written nominations shall be established so as to give the committee time to post the names of those nominated in advance of the election.
e. Check all candidates' membership status to ensure they meet the requirement to be elected to an executive position. [There is no point in nominating a secretary for example that is an affiliate non-voting member no matter how keen the person is to do the job.]
f. Prepare the ballots. The best method to do this is to have a different coloured paper for each position [President-Red, 1st Vice President-Blue, 2nd Vice President-Orange, Treasurer-White, Secretary-Yellow etc.] cut them to ballot size and assemble them into a booklet. Include spare ballots in the booklet in case a second ballot for a position needs to be conducted. Another method would be to number the ballots.
Election Day
1. The Branch Executive, Election Committee Chairman and Scrutinizers should arrive early to do the final preparations before the members arrive.
2. As the members arrive the Sgt-at-Arms and the scrutinizers are at the door. Check attendance roll and provide each eligible voting member a book of ballots.
The President
1. At the appointed time the President opens the meeting as normal in accordance with the procedure for Legion meetings.
2. The President states that this meeting is for the sole purpose of electing a branch executive. No other branch business will be considered during this meeting.
3. The president can then thank his executive for their loyalty and past years of service to the Branch and hope that many will be voted back into the executive positions to continue their good work. The president then hands the meeting over to the chairman of the election committee.
Election Committee Chairman
1. Chairman of election committee brings the meeting to order and introduces his scrutinizers. Then briefly explain the voting procedure.
2. Voting when necessary will be by secret ballot. Each voting member has be given a book of ballots on which you print clearly the name of the candidate you wish to vote for and the completed ballot will be picked up by the scrutinizers. The votes will be counted and a winner declared. In the case of a tie vote for any office, a second ballot shall be called for. Should a tie still result, then a method to arrive at a decision agreeable to both candidates may be used; otherwise balloting must continue until a result is achieved. Chairman of the election committee announces the results. [Voting member does not put their name on the ballot. If they did then it wouldn't be secret]
3. If a second ballot is required the candidate receiving the least number of votes is removed from the list and the voting continues.
4. The list of candidates has been posted in the Branch. As you can see they are displayed here in the order we will follow for the elections starting with the President.
5. The nominations for President are Comrade John Smith, Comrade Jack Frost and Comrade Walter Huston …. Do I have any further nominations from the floor …. If you get a nomination from the floor he is added to the list or …. Hearing none and seeing none then I will declare nominations closed. I will ask Comrade Jack Smith do you accept the nomination (if he answers No he is scratched from the list) If he answers Yes then ask him to come forward and be recognized (he should also be given the chance to address the members if he so desires) followed this procedure with the remaining candidates. [The reason candidates should be recognized is because take the third candidate Walter Huston, a large number of the membership will not know who Walter Huston is by name because he is known at the Branch as Tex]
6. Now that you have been introduced to the candidates for President we will no vote. Using the Red ballot print the name of the candidate of your choice and the scrutinizers will pick them up from you. The ballots should be counted in an adjoining room. Once the ballots are counted the Election Committee Chairman re-enters the room and announces the successful candidate. Please welcome your President Comrade …………….
7. It is not customary within the Legion for the number of votes cast for each candidate to be declared.
8. In the event there is only one candidate for a particular position [ie. President, then a vote is not necessary.] The election committee chairman simply says; since there is no other candidate running for this position I would like to introduce you to our President Comrade ………….. Sgt-at-Arms would please escort the President to his chair of office on my left.
9. Unsuccessful candidates running for president can be moves down to the next position and the same procedure follows until you have your executive completed.
10. When the Chairman is satisfied that the elections are properly concluded and that recounts are not called for, he shall ask for a member to move "that the ballots be destroyed".
11. Initiation of newly elected members.
12. Election committee chairman thanks the membership for their cooperation and participation and turns the meeting over to the President who will conduct the closing ceremony.
13. The duties of a branch Election Committee ceases after the elections are held.
14. The President then takes over the meeting and performs the closing ceremony.
OVERVIEW OF VOTING PROCEDURE
1. Only members in good standing may vote.
2. A booklet containing ballots will be issued to each eligible member.
3. Names of candidates will be posted in order of nomination.
4. The Chairman will designate the ballot to be used by number and/or colour.
5. The method of voting will be to place the name of the candidate to be voted for on the appropriate ballot.
6. When balloting is for the election of a single officer, the candidate receiving the majority of the votes cast shall be elected. If no candidate receives a majority of the total votes cast on the first ballot, a second ballot shall be held, deleting the name of the candidate receiving the least number of votes on the first ballot. However, if the total of the votes received by the two with the lowest number of votes is less than the votes received by the candidate with the next lowest number of votes, the names of the two with the lowest number of votes shall be deleted from subsequent ballots.
7. When balloting is for the election of more than one officer in a multiple delegate position, delegates will use the First Past the Post voting system. Members may vote for up to, but not more than, the number of candidates to be elected. A member may not vote more than once on the ballot for any candidate. The candidates receiving the most votes shall be elected into the positions.
COMMITTEES
The Branch President is wholly responsible to present each Committee Chairman with explicit guidelines and terms of reference for its operation. The purpose of the Committee is to do all the preliminary work on matters to be prepared for action. There are two types of committees - Standing and Special.
A Standing Committee is usually wholly or partially elected or appointed annually, and it is immediately organized by electing a Chairman. The Committee report periodically on everything referred to it, and continues to function until the next annual meeting when it is reorganized by electing or appointing its personnel to carry out its work in the succeeding term.
A Special Committee is appointed for a specific purpose and continues to exist until the duty assigned to it is accomplished, when the Committee is then dissolved.
In small Special Committees the Chairman usually acts as Secretary, but in larger ones, and in the case of all Standing Committees, it is customary for the Committee to elect a Secretary. It is the duty of the chairman to call his Committee together, but if he is absent or neglects to call a meeting it is the duty of the Committee to meet on the call of a majority of its members.
During deliberations of the Committee no one has a right to be present except the members of the Committee, subject to the right of the Committee to invite others to attend for the purpose of giving necessary information to the Committee. Where this is done the Committee should consider the matter in question and come to a decision after the invitees have left the meeting.
The general formalities of meetings are not necessary in Committee sessions. Instead of the Chairman refraining to speak on questions, he is often the most active participant in discussion and the work of the Committee.
It must be remembered that the President of the Branch is a member of each Committee, whether Standing or Special, by virtue of his office.
QUORUM
A quorum is the minimum number of members who must be present, and shall be maintained throughout the meeting, in order to constitute a valid meeting in order that business may be legally transacted.
In Zone Europe, any Branch which does not have its own By-laws shall abide by the provisions of Appendix "A" of the General By-laws of Zone Europe. This appendix provides that a majority shall form a quorum at all meetings of the Executive committee. Quorums for all other meetings of the Branch shall be set by resolution at the Branch Annual Meeting.
If by chance the Branch has invited a Guest Speaker, who is present at the meeting, and there are not sufficient members present to constitute a quorum the scheduled meeting may only conduct the opening and closing exercises. In addition, new candidates for membership may be initiated. The Guest Speaker may make his presentation. The only motion which can be accepted at the meeting is a motion to adjourn the meeting. There is no objection to an informal discussion with the speaker on his topic or any other topic. (Remember no commitment of the Branch can be made to do, or not to do, whatever was intended) It is preferable to have the discussion, if any, after the meeting is concluded.
IT IS IMPORTANT THAT THE QUORUM FOR MEETINGS BE FIRMLY ESTABLISHED. MANY BRANCHES MEET WITH ONLY A SMALL PERCENTAGE OF THEIR MEMBERS PRESENT. THEY MAY PASS VERY IMPORTANT MOTIONS, SOME SPENDING LARGE SUMS OF MONEY. HOLDING MEETINGS WITHOUT A QUORUM PRESENT IS UNCONSTITUTIONAL.
PART III
RULES OF ORDER AT BRANCH MEETINGS
The General By-laws of The Royal Canadian Legion provide that in all matters of procedure not provided for by the By-laws of the Branch, the provisions of the Legion "Rules of Procedure for Legion Meetings" shall apply. The Branch President should make himself thoroughly acquainted with By-laws and the "Rules of Procedure for Legion Meetings".
The Legion is not a debating society, nor is it a business organized for profit. Its purpose is to provide service to the men and women who served or are serving their country and to their dependents. Further to assist in any manner possible the society in which we live. To govern a meeting of such a democratic organization the Chair shall apply the rules with discretion and should be influenced in his judgments by the principle involved rather than by the letter of the law.
DUTIES OF BRANCH CHAIRMAN
The main duties of the Chairman, whether appointed or elected, including the Branch President when in the Chair, are:
1. To have in his possession an agenda for the meeting. The agenda should be prepared by the Secretary and President together. The purpose of the agenda is to make sure that no business is forgotten or overlooked.
A typical agenda takes the following form:
a) Opening Ceremony; (see Ritual & Insignia manual)
b) Introduction of Guests;
c) Applications for Membership and initiation of New members;
d) Admission of Transferred and Reinstated members.
e) Minutes of last General Meeting and intervening meetings and business arising
therefrom;
f) Report of the Treasurer;
g) Correspondence;
h) Reports of Standing Committees;
i) Reports of Special Committees;
j) General Business and New Business;
k) General Welfare of the Branch and/or Legion;
l) Special Feature (speaker, film, etc.);
m) Motion of Adjournment;
n) Closing Ceremony (see Ritual & Insignia manual)
2. To ascertain that a quorum is present;
3. To observe all ceremonies customary to Legion meetings;
4. To establish the correctness of the minutes of the previous meeting(s);
5. To enforce the observance of all rules for the orderly conduct of the meeting;
6. To exercise tact and Judgment at all times;
7. To put the question on every motion when debate on the motion is complete and to declare the will of the meeting expressed in the vote;
8. To give every member present reasonable opportunity of participating in discussion of the question before the meeting;
9. To refuse any member the opportunity to engage in discussion of political policies or religion;
10. To preserve order, and if necessary, order any disorderly member to retire from the meeting. The Chairman may instruct the Sergeant-at-Arms to remove any disorderly person, and he should not proceed with further business until this order is complied with;
11. To abstain from expressing his personal opinion on any matter under discussion except when the matter pertains directly to a question of order;
12. To assure that complete and accurate records of the meeting are kept;
13. To state each motion clearly as it comes before the meeting; if the motion requires seconding he shall not state the motion until it has been seconded;
14. To refuse to entertain motions that is meant to prolong the meeting or is frivolous;
15. To speed the business of the meeting without infringing on the rights of members;
16. To ensure that the Sergeant-at-Arms is on duty to assist in maintaining order, ceremonials, etc.
BRANCH FINANCIAL YEAR AND AUDIT
The financial year for all Branches is the calendar year except where Branch By-laws state otherwise. Each Branch is required to elect an Audit Committee who shall not be members of the Executive Committee. The report of the Audit Committee shall be submitted not later than 31 March in the following year. In accordance with General By-Laws Section 617
BRANCH POPPY CAMPAIGNS
The Poppy Fund is Public money. It is raised from the public through the organization of The Royal Canadian Legion which is the only authorized custodian of the Fund. The funds shall be kept in an account separate from general funds of the Branch.
One of the obligations and responsibilities accepted by a Branch when it is given its Charter is to organize and carry out each year a Poppy Campaign. The object is to raise funds for the relief of distress among Veterans and their dependents, and to preserve the memory of those who died in the service of their country.
Definition of a Veteran; The Royal Canadian Legion states, "A veteran is any person who is serving or who has served in the Armed Forces of Canada, the Commonwealth or its wartime allies or; who has served in the Merchant Navy or Ferry Command during wartime". "Veterans Affairs Canada and the Department of National Defence (DND) have extended veteran status to former Canadian Forces members and Reserve Force members who meet DND's Military Occupational Classification requirements (MOC qualified); and have been released from the Forces with an Honourable Discharge".
To organize an effective campaign, plans should be made well in advance. The Branch President, together with his Executive Committee, shall select a Poppy Chairman and Committee as early in the year as possible. The branch Service Officer will be a member of the Poppy Committee. It is important that this Committee be composed of members suitable for this type of work.
All children should be given a poppy to wear on Remembrance Day, whether they donate or not. However, they should be encouraged to give what they can afford.
The Poppy year covers the period 1 October to 30 September and the report includes the most recent Poppy Campaign and the disbursements made up until the following September.
Release to local news media reference expenditures and receipts, and an expression of thanks for contributions should also be issued.
Poppy Funds shall not be used for general purposes. Consult Article XI of the General By-laws and the DO'S and DON'TS of the Poppy Fund are outlined in Chapter 4 & 5 of the Poppy Manual.
Keep in mind the funds that have been donated are to be spent; they are not to be put away for a "rainy day" as people can not be helped if the money is not available. Branches that have a larger Poppy Fund than they need are encouraged to send it to the Central Poppy Trust Fund of Dominion Command.
PART IV
PROCEDURE FOR HANDLING COMPLAINTS AND APPEALS
It is a fact that many complaints have been submitted in haste sometimes out of frustration or a personal dislike of a member. The Legion is not a form to settle personal vendetta. A formal complaint is not always the best way to resolve a situation and usually does more harm than good in particular with comradeship within the membership. It should be pointed out to the complainant that his complaint may be withdrawn at any time by written notice given to the appropriate secretary. Withdrawing a complaint is not a disgrace or a sign of weakness. [If the complaint is withdrawn or found to be unsubstantiated on completion of the hearing, the member shall be reinstated for all purposes and any removal of office is deemed to have never occurred.] However there will be times when a complaint is justified and necessary but proceedings must be handled properly.
Presidents and Committees dealing with complaints are advised that it is mandatory that the procedure detailed in Article III of the General By-laws be followed exactly.
Information for Committees appointed to hear complaints for consideration prior to, and during the hearing.
1. The member complained against is presumed innocent until judged otherwise by the Committee conducting the hearing.
2. The member complained against is entitled to full details of the complaint against him to enable him to gather the evidence for his defense, only those charges detailed in the complaint shall be heard.
3. It is the responsibility of the complaining member to substantiate the charge he has laid, the member complained against should receive the benefit of any doubt.
4. Where possible the evidence of witnesses should be given in person; if not possible, then a notarized statement may be accepted.
5. The complaining member and the member complained against may be represented by an agent.
6. No prior complaints or convictions shall be allowed to be presented, discussed, or form any part of the hearing of the charge against the member.
7. The decision of the complaints committee is final and shall be forwarded to the Secretary and served on both parties within 30 days of the hearing.
Information for Hearing of a Complaint
1. Both parties or their agents (if present) shall be asked if they are satisfied that "all formalities have been complied with", (i.e. Constitution of Committee, advised of rights, correct procedure followed). Note any complaints or objections. The Committee Chairman may decide to proceed regardless of any complaints or objections by either party.
2. When the record of the proceeding is being taped, both parties and all witnesses should be so advised. The tape is the exclusive property of the Complaint Committee.
3. The complaint shall be read to those present. The member complained against, or his agent, if present, shall be asked if he understands the complaint and to admit or deny the offence.
4. The complaining member or his agent shall state the nature of the complaint.
5. The complaining member shall call any supporting witnesses to the complaint in order of sequence.
6. All witnesses giving verbal evidence should normally be given under oath/affirmation when practical to do so. An example of an oath and an affirmation is as follow:
OATH - Do you swear that the evidence you shall give to this Committee will be the truth, the whole truth and nothing but the truth so help you God?
AFFIRMATION - Do you solemnly affirm that the evidence you shall give to this Committee will be the truth, the whole truth and nothing but the truth?
7. Written or typed statements should conclude with "I hereby certify that the statement given by me is correct." The witness shall sign the statement after it is read by him.
8. The Complaint committee shall hear the evidence in support of the complaint in the presence of the member complained against and his agent (if desired). Either party or their agents (but not both), shall have the right to introduce evidence, cross-examine witnesses and to call witnesses on their behalf. General By-law Section 309 a
9. After all witnesses supporting the complaint have been heard, the member complained against shall be advised of his right to call witnesses on his behalf. In accordance with General By-law Sections 309 a.
10. The Chairman or Secretary should sign and date all evidence offered and note all objections made.
11. After all witnesses have been heard ask both parties if they wish any witnesses recalled.
12. Before concluding the hearing the Chairman shall ask both parties if they have anything further to add that is relevant to the hearing.
LODGING OF COMPLAINTS:
Section 304(b) - It must be in writing and signed by a Member. Address it to and lodge it with the Secretary of the appropriate branch or command within 15 days of the alleged offence or in good faith, knowledge thereof. Ensure complaint contains a brief account of the offence and circumstances which forms the basis of Complaint. Specify the clause under subsection 304(a). [Section 304 (c) - within ONE (1) year. Section 304 (a) - Any member may, on reasonable or probable grounds, initiate complaint proceedings against another member. Lodged means physical receipt of a document by the intended recipient. A complaint cannot be lodged by FAX (a Dominion Command ruling.) Only one member can lodge a complaint, not a group or a committee.]
Branch Secretary: 308(a) shall acknowledge and record date of receipt of complaint, confirm it is signed by a member of the Legion, advise branch President immediately. [The Secretary shall serve a copy of the complaint on the member against whom the complaint was lodged.]
Branch President: Section 308(b) - within 21 days of receiving complaint, shall appoint a
Complaint Committee to conduct the hearing [Note Section 301 (c) - Conflict of Interest must be strictly observed. The President may deprive the member of clubhouse privileges & remove him from any office or position held - Not appealable]
Mediation: Sec. 306 - Both parties to be contacted to determine whether mediation should be attempted to resolve the complaint. If agreeable to both parties, a mediator or a mediation team shall be appointed. [President - Any resolution of mediation must be in writing and signed by both parties and the mediator(s). A resolution may include any disposition as set out in Section 311.]
Complaint Committee: Section 308(d) & (e). The Chairman or his delegate shall decide on the date, time & place of the hearing no later than 45 days after the appointment. At least 21 days before the hearing, notice shall be served on both parties advising of their rights [Section 310(a) The Decision of the Committee shall be forwarded to the Secretary of the Branch within 30 days of the hearing. Section 314 The decision shall take effect immediately, except in a case of expulsion, which will be forwarded to the Appeals Committee for further action. NOTE: 311 (b) - breach of clubhouse rules or privileges, maximum penalty, deprivation of clubhouse privileges for 12 months]
FAILURE TO DEAL WITH COMPLAINT APPEAL COMMITTEE: Either Party to a complaint dealt with under Section 304, may appeal a decision under section 314 within 30 days of the serving of the notice of the decision. [Note Section 312 - Section 314(e) The Zone Secretary shall serve notice on both parties and the Secretary of the branch.]
The following are sample letters to be initiated when dealing with complaints:
Mediation:
MEDIATION
Mediation Resolution
Mediator/Mediation Team: Incert the Name of the Mediator or Mediation Team.
Complaint: Comrade Name vs. Comrade Name
Lodged: The complaint alleging violation (s) of Article III of the General By-laws of The Royal Canadian Legion;
The complaint reads; Statement of the complaint with applicable sections of the General By-laws
On Date at State Location, mediation was carried out resulting in the following agreement being made by both parties involved;
State the agreement that was reached by the members involved
Date
____________________________ __________________________________
Complainant Member complained against
_______________________ _______________________ ________________________
Mediation Team
MEDIATION TERMINATED:
Date
To the President,
On Date at State Location Mediation was attempted, but it is with regret that we must report that Mediation in this case, had to be terminated because;
State the reason for termination.
____________________________ __________________________________
Complainant Member complained against
_______________________ _______________________ _________________
Mediation Team
LETTER TO THE MEMBER COMPLAINED AGAINST
BY REGISTERED MAIL OR COURIER
Name and address of the member complained against
Date
Dear Comrade,
Re: Complaint Lodged Against you by Comrade Name
Enclosed herewith is a duplicate copy of the complaint lodged against you by Comrade Name.
The Branch President, Comrade Name has appointed a Complaint Committee to deal with the complaint in accordance with the General By-laws, Section 308(b) State Section.
The Complaint Committee will consist of:
Chairman Comrade Name
Member Comrade Name
Member Comrade Name
Waiting Member Comrade Name
Waiting Member Comrade Name
The hearing dealing with this complaint will take place on Day, Month. Year at Time hours in the State Location. Those attending the hearing are responsible for their own expenses. At least 10 days prior to the hearing, the member complained against and the complaining member may each, by prepaid certified registered mail or courier, have the privilege of one peremptory challenge of any of the members. The chairman may not be challenged. No challenge will be allowed at the hearing, Section 308(f).
The Complaint Committee shall hear the evidence in support of the complaint in the presence of the member complained against and his agent, (if desired). Either party or their agents (but not both) shall have the right to introduce evidence, cross-examine witnesses and to call witnesses on their behalf. Section 309(a).
Comrade Name if you do not appear at the hearing without due cause and notification, the Committee upon proof of service on the member may proceed in your absence, Section 309(c)(i).
If it is your intention to call witnesses to attend the hearing on your behalf, their statements should be prepared prior to the hearing. Having such statements prepared in advance will alleviate any discrepancies when the transcript is prepared and will also enable the hearing to proceed without delay.
Witnesses must be present to read and sign their statements in the presence of the Complaint Committee.
Thank you for your cooperation in this matter.
Yours fraternally,
Signature of Complaints Chairman
C.C. letter plus complaint - to Chairman and 2 Members Name Them
c.c. letter - to Complainant
LETTER TO COMPLAINING MEMBER
BY REGISTERED MAIL OR COURIER
Name an address of the complaining member
Date
Re: Complaint Lodged Against Comrade Name by You.
Dear Comrade,
This to acknowledge receipt of the complaint dated, Date I now advise that the Branch President, Comrade Name has appointed a Complaint Committee to deal with the complaint (copy enclosed).
The Committee will consist of:
Chairman Comrade Nane
Member Comrade Nane
Member Comrade Nane
Waiting Member Comrade Nane
Waiting Member Comrade Nane
The hearing dealing with this complaint will take place on Day, Month, Year at Time hours in the State Location. Those attending the hearing are responsible for their own expenses.
At least 10 days prior to the hearing, the member complained against and the complaining member may each, by prepaid certified registered mail or courier, have the privilege of one peremptory challenge of any of the members. The chairman may not be challenged. No challenge will be allowed at the hearing, Section 308(f).
The Complaint Committee shall hear the evidence in support of the complaint in the presence of the member complained against and his agent, (if desired). Either party or their agents (but not both), shall have the right to introduce evidence, cross-examine witnesses and to call witnesses on their behalf.
Comrade Name If you do not appear at the hearing without due cause and notification, the complaint shall be dismissed, Section 309(c)(ii).
If it is your intention to call witnesses to attend the hearing on your behalf, their statements should be prepared prior to the hearing. Having such statements prepared in advance will alleviate any discrepancies when the transcript is prepared and will also enable the hearing to proceed without delay.
Witnesses must be present to read and sign their statements in the presence of the Complaint Committee.
Thank you for your cooperation in this matter.
Yours fraternally,
C.C. Chairman and 2 Members Name Them
c.c. Comrade Complained against
LETTER TO MEMBERS OF COMPLAINT COMMITTEE
Name and address of member to sit on complaint committee
Date
Dear Comrade,
You have been selected to sit on the Complaint Committee to hear the complaint against Comrade Name.
The Committee will meet Day, Month, Year at State Time hours in the State Location. Please find enclosed copies of all correspondence relating to the complaint. The correspondence is private and confidential and no copies of it may be made, nor may it be shown to, or discussed with, any person other than the Chairman of the Complaint Committee or members of the Complaint Committee.
Following the hearing of the complaint this correspondence must be returned to the Chairman of the Complaint Committee.
Yours fraternally,
Signature of the Compaint Committee
LETTER TO WAITING MEMBERS
(Waiting Members are not members of the Committee.)
Name and address of waiting member
Date
Dear Comrade,
You have been selected to be a waiting member to the Complaint Committee which will be meeting Day, Month, Year at Time hours in the State Location to hear the complaint against Comrade Name
The complaining member and the member complained against have the privilege of ONE (1) peremptory challenge of any of the Committee members, the challenge to be made at least TEN (10) days prior to the hearing.
If a member is challenged and you are selected to replace him, you will be so advised and will receive a copy of the correspondence relating to the complaint.
Yours fraternally,
Signature of complaint committee chairman
DECISION OF COMPLAINT COMMITTEE: Section 310(a)
Following are TWO (2) samples of the type of letter which should be forwarded to the Secretary of the Branch/Zone and both parties to the complaint. The letter should be signed by all members of the Complaint Committee and a copy of the complaint attached.
COMPLAINT SUBSTANTIATED:
Address
Date
Dear Recipent,
The Complaint Committee met Place and Time to hear the complaint lodged against Comrade Name by Comrade Name.
The Committee heard the evidence submitted in support of the complaint, and that refuting the complaint. The finding of the Committee was that the complaint was substantiated and that Comrade Name was guilty of the complaint lodged against him. The decision of the Committee is that Comrade Name be Specify any penality listed in Section 311 as appilicable.
Signed by members of the complaint committee
COMPLAINT NOT SUBSTANTIATED:
Address
Date
Dear Recipent,
The Complaint Committee met Time and Place to hear the complaint lodged against Comrade Name by Comrade Name. The Committee heard the evidence submitted in support of the complaint, and that refuting the complaint. The finding of the Committee was that the complaint was not substantiated and that Comrade Name was not guilty of the complaint lodged against him.
The recommendation of the Committee is that the complaint be dismissed. Section 311(a)
Signed by members of the complaint committee
LETTERS FROM THE COMPLAINT COMMITTEE TO BOTH PARTIES TO THE COMPLAINT
The letters should state the finding and recommendation of the Complaint Committee and also advise that appeals may be made under Sections 312 and 314 of the General By-laws, when applicable.
PART V
ZONE
Zone Europe is subject to the jurisdiction of Dominion Command. A Zone is not a chartered body of The Royal Canadian Legion. Zones shall operate as an administrative agent of Dominion Command.
ZONE COUNCIL
The Zone Council consists of all elected Zone Officers, the Immediate Past Zone Commander and the Presidents of all member Branches.
In the absence or inability of a Branch President to attend the Zone Council meeting a member of the Branches Executive Committee should attend on his behalf.
The Zone Council assists and advises the Zone Commander. All members of Zone Council shall be entitled to vote at Zone Council Meetings. All Branches will have equal voting powers regardless of the size of the Branch membership.
THE ZONE COMMANDER
A Zone is not a corporate body and shall not make decisions as to Legion policy or administration inconsistent with those already established. It may, of course make recommendations and suggestions to the respective Branches in the Zone.
The Zone Commander calls all Zone Council Meetings, and exercises general supervision over Branches within the Zone. He ensures that all appeals for financial support directed to the public by Branches are conducted so as to further the best interests of the Legion. He should visit each Branch annually and advise and assist them. He should keep Dominion Command informed on activities in the Zone. He is an accredited delegate to Dominion Conventions by virtue of his office.
There are certain points which Dominion Command expects him to pay particular attention to:
1. He should check with Branch Presidents and Secretaries to see that all correspondence and circular letters emanating from Command receive attention, and that their purpose is conveyed to the general membership of the Branch.
2. He should check with Branch Presidents and Secretaries to see that all reports, statements and questionnaires are dealt with promptly.
3. He should impress upon Treasurers or Secretary Treasurers the need and importance of prompt payment of Branch accounts and the payment of the per capita tax which keeps members in good standing.
4. He shall assist Branches to organize membership drives, paying particular attention to the number of members who are in arrears of current Branch dues, ensure that the Branch does something about it. He should assist in special activities and give particular assistance to any Branch whose activities appear to he on the decline.
5. He shall ensure that the Poppy Fund is maintained in a separate account and that records of expenditures are in accordance with the General By-laws.
6. Shall encourage all member Branches to be fully represented at Zone meetings.
7. Unless a Branch has its own Branch By-laws shall encourage Branches to become familiar with and follow the By-laws set out in Appendix "A" of Zone Europe By-laws. Remember alternate Branch By-laws must be approved by Dominion Command.
8. Where it applies, shall advise Branches of their obligation to conform to the Liquor License Act and regulations to protect the prestige of the Legion.
9. When contributions are required as determined by a Dominion Convention or Command Council shall encourage Branches to participate.
10. Shall ensure all Branches advise Zone Office of the names and addresses of the Branch President, Secretary, Treasurer, Service officer, Membership Chairman, etc. immediately following Branch elections.
11. To ensure all Branches adhere to Zone and Dominion General By-laws in their entirety.
12. To make certain that Branches participate in Command Programs and Projects.
14. To forward a copy of minutes of all Zone meetings to Dominion Command.
15. To notify Dominion Command Office of contact information regarding the Executive Members of both Zone and Branches.
DEPUTY ZONE COMMANDER
It is the duty of the Deputy Zone Commander to assist the Zone Commander in the performance of his duties. In the absence or inability of the Zone Commander, all rights and powers of the latter are, for the time being, assumed by the Deputy.
VACANCIES IN ZONE OFFICES
Zone is authorized to conduct an election by ballot to fill the vacancy. However, it may be expedient to fill such office immediately and not wait for an election. The Zone Executive Council may make an appointment. If it is deemed advisable, and if the Zone Council suggests an appointee, it is often followed. However, if there is more than one candidate an election will be the appropriate procedure.
ABSENCES OF ZONE OFFICERS FROM MEETINGS
Should any elected Zone officer fail to attend TWO consecutive meetings requiring his attendance without adequate reason, his office is forfeited and the office is declared vacant.
WHEN ZONE OFFICERS ASSUME DUTIES
Zone officers assume office immediately upon their election. In the case of an appointment to fill a vacancy there duties are also assumed immediately.
Zone officers are required to be installed in their respective offices as soon as possible after their election or appointment. Procedure for so doing may be found in the "Ritual and Insignia" Manual.
ORGANIZATIONAL CHART OF THE ROYAL CANADIAN LEGION
Dominion Convention
Dominion Executive Committee
Dominion Sub-Executive Committee
Dominion Service Bereau - Dominion Command Office - Dominion Admin Wing
Provincial Command
District
Zone
Branches
ORGANIZATION CHART OF ZONE EUROPE
Zone Commander
Deputy Zone Commander
Zone Service Officer
Zone Sgt-at-Arms
Zone Secretary
Branch 001 - Branch 002 - Branch 003 - Branch 004 - Branch 005
FREQUENTLY ASKED QUESTIONS
Q. - What may disqualify a member from running for elective office at Branch level?
A. - He may be disqualified if he is not a voting member or is not in good standing.
Q. - What happens when there is no one willing to run for the Branch Executive Committee?
A. - Zone would establish a Board of Trustees at the Branch to manage all branch operations. The responsibility of the Trustees would be to work with the members to overcome this deficiency. The Zone Commander will determine how long the Board will be in place. In the unfortunate situation of no resolution to this problem, the process to cancel the Branch Charter would be initiated.
Q. - Are there any restrictions a Branch may impose upon those running for elective office at Branch level?
A. - A Branch may by Branch By-law impose those provisions. Note: Section 612 (a) and (b) of the General By-laws.
Q. - May a paid employee of the Legion run for elective office and resign his paid employment?
A. - Yes, Section 112 (a) of the General By-laws.
Q. - May a member hold more than one elected office in The Royal Canadian Legion?
A. - Yes - a member may, if qualified, hold one elective office at each level of Command in The Royal Canadian Legion.
Q. - Does a member holding elective office have to resign that office to run for a higher office?
A. - No. (Only after he is elected)
Q. A Branch President upon the election of his successor becomes a member of the Executive Committee, as the Immediate Past President - can he also run for another office such as 1st Vice President, Sgt-at-Arms, Treasurer etc?
A. Yes - however if elected, he must resign as Immediate Past President which position may be filled in accordance with Section 114 (a) (b) and (c).
Q. - Can a member who is suspended from the Branch run for office whilst under suspension?
A. - No - a member under suspension is a member who is not in good standing for any purpose.
Q. - Can a member run for office when deprived of Clubroom Privileges?
A. - Yes.
Q. - Can a Branch limit the size of its membership?
A. - Yes - but cannot specify the type of membership (Ordinary, Associate, etc.) used to replace transfers out, deaths, etc. Replacement members shall be accepted in the sequence of application.
Q. - Can a Branch limit the consecutive terms of office that a member can hold any elective office.
A. - No.
Q. - Can a Branch limit the types of membership that hold office or sit on Committees, i.e. ordinary, Life, Associate or Voting Affiliate?
A. - No - All Voting members may hold Office.
Q. - Can appointed members of an Executive Committee (i.e. secretaries, treasurers, etc.) vote at the Executive Committee Meetings?
A. - Yes. All Branch Officers, ELECTED OR APPOINTED, shall have the right to vote at Branch Executive meetings. Note: Section 111 (c) General By-laws.
Q. - When the By-laws state that "any Branch officer or Executive member absent from three consecutive Executive meetings without approval shall cease to hold office". Does this apply to the Immediate Past President?
A. - No - BUT - Section 614 General By-law provided for the removal of a delinquent Immediate Past President who is absent from three consecutive Executive or Branch Meetings or a combination of both, without due cause.
Q. - Who accepts the resignations of elected or appointed officers or members of the Executive Committee?
A. - Whoever elected or appointed them, or if the appointment was subject to approval, whoever approved the appointment.
Q. - Are female members who chair meetings or committees referred to as "Chairperson"?
A. - No - the member holding such office is addressed as Comrade Chairman regardless of the member's sex. They are also never addressed as Comrade Chairlady or Comrade Chairwoman. Those in the Ladies' Auxiliaries are addressed as Madam Chairman.
Q. - Can a General Meeting remove an Executive Committee from office by a vote of "no confidence"?
A. - No - Officers or Executive Committee Members who fail to perform their duties to the best of their abilities should be so charged under Article III of the General By-laws.
Q. - When a Branch is installing new officers do they install everyone or can they skip the ones that have been re-elected?
A. - No, because when elections are held the chairs are vacant, so yes everyone has to be installed.
Q. - At some Branches the Officers at the head table turn to face the picture of Her Majesty during the playing of the Queen, is this correct?
A. - No - it is not correct for them to turn their backs to the members or the Colours; it could also be an embarrassment to visitors sitting at the head table who are unaware of such a procedure.
Q. - Can a widow, child, etc. of a deceased Veteran wear his medals?
A. - No - It is an offence under Section 419 of the Criminal Code of Canada.
Q. - Can a Notice of Motion be amended?
A. - Not at the meeting at which it is first presented. Yes - at the subsequent meeting at which the motion is to be considered, the amendment must be germane to the proposed motion and may not go beyond the boundaries of the status quo and what is proposed in the motion. i.e.; if the Branch membership dues are €30.00 and the Notice of Motion is to raise the dues to €40.00, then any amendment to have dues set at any amount between €30.00 and €40.00 is acceptable. Although the Notice of Motion may require a 2/3 majority for approval, amendments to such motions only require a majority for approval.
Q. - How is a Notice of Motion presented?
A. - When a Notice of Motion is presented to a General Meeting, the member presenting it shall state, "At the next General Meeting (state month), I shall move or cause to move the following motion". The motion shall then be read out in its entirety and signed by the member presenting it and is not open to discussion until the next meeting, it should then be posted on the Branch bulletin board for information of all Branch members.
Q. - Can a Notice of Motion be dealt with if the mover of the motion is not in attendance at the meeting at which it is to be considered?
A. - Yes. Another member may move its adoption, (cause to move).
Q. - Can the members who move and second a motion speak against the motion or vote against it?
A. - The mover of the motion may vote against it but may not speak against it; the seconder of the motion may speak and vote against it.
Q. - Can a member in good standing attend a "Zone" meeting which is being held at their branch?
A. - Anyone can attend the meeting, they would not be a delegate with a vote they would be an observer without a vote.
Q. - Is it in order for a nominating committee to submit two names for the same office?
A. - Yes - If the committee is unable to choose between two candidates they should submit both.
Q. - Can a member who joins the Legion at the end of a year paying dues only for the following year vote in elections in the current year?
A. - No - members must have paid dues for the year in which the election is held.
Q. - Does a branch have the authority to expend branch funds for their members' annual dues or donate branch funds for gifts or cash to a deceased member's estate?
A. - No - The use of Branch funds for the direct benefit of a member or his estate contravenes our status as a non profit organization. No member can benefit financially from membership. Section 112 & 113 convey the same general intent.
Q. - Where do you wear the We Support Our Troops Pin and for how long?
A. - The pin should be worn on the right lapel of Legion Dress. Sub-Executive further proposes that authority for wear of the pin commence on 1 Jan. 2007 and continues until reviewed by DEC no later than Feb. 2011.
Q. - Does the number of votes cast for a candidate have to be declared?
A. - No it is not customary within the Legion for the number of votes cast for each candidate to be declared.
Q. - Does a Branch have to perform a funeral service for a Veteran even if he isn't a member of the Branch?
A. - If requested by the next of kin of ex-service personnel who is a Non-Legion Member, we urge all Branches to participate in providing the same Legion Tribute as laid down in the Ritual and Insignia Manual for Legion Members.
Q. - Can the Poppy Fund be used for donating to the RCEL (Royal Commonwealth Ex-Service League)?
A. - Yes you can donate to the Royal Commonwealth Ex-Service League (RCEL) from the Poppy Fund.
Q. - What does the cancel date on the branch register mean?
A. - This is the date that Canada Post returned a member's LEGION MAGAZINE to Dominion Command due to either an undeliverable address ("P") or an incomplete address ("I").
Q. - Is it possible to submit a change of address on-line?
A. - You can change your address on-line at the following address:
www.legionmagazine.com/en/index.php/change-of-address/
Q. - What is the Privacy Act?
A. - The Privacy Act is a Federal Government policy (Bill C-7). According to the Federal
Government, Dominion Command is permitted to release the names and addresses of all members who belonged to our organization prior to 1 Jan 2004, unless we have been notified otherwise by the member. However, new members who have joined after this date are required by law to give their permission, via the privacy statement, for Dominion
Command to release their information.
Q. - How do you dispose of a flag?
A. - When a flag becomes tattered and is no longer in a suitable condition for use, it should be destroyed in a dignified way by burning it privately.
Q. - What is the Legion stance on lowering the flag on the death of Canadian Forces member?
A. - The Legion has always supported the lowering of the national flag on the Peace Tower and government buildings to half-mast only on November 11, Remembrance Day. Its General By-Laws, however, do allow its branches to make their own decision on the lowering of the Canadian Flag at their facilities on the death of a local military member.
Q. - What medals would one display at a deceased Veteran's tribute?
A. - In reference to medals means the service medals of the deceased, assuming that the deceased is a Veteran. It can also include Legion Medals, if applicable. If both types are authorized by the next of kin, place the service medals above the Legion ones. The intention of this aspect of the tribute is to display the medals that the deceased would be wearing on his Legion Dress.
Q. - How do you half mast a flag?
A. - The flag is brought to the half-mast position by first raising it to the top of the mast then immediately lowering it slowly to the half-mast position. A satisfactory position for halfmasting is to place the centre of the flag exactly half-way down the staff.
Q. - What precedence is used when Branches use three colours only, i.e., National flag, Union Jack and Branch Banner?
A. - The Canadian flag is displayed in the middle, Union Jack to the left and the Branch Banner to the right as viewed from the floor looking at the head table or as seen by spectators in front of the flags.